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SaaS Security Administrator's Guide

Create a Custom Email Template

Table of Contents

Create a Custom Email Template

Learn how to create a custom email template.

Custom email templates save you time and enable you to define consistent messages:

When you email asset owners, you can create email templates so that you don’t need to compose each email separately for each notification you send.
All administrators who assess and remediate risks can use the same templates and thereby reflect one voice.

By default, there is one predefined email template named Sensitive file in public folder that you can use as is or modify. You can also create additional templates as needed.

When you create a template, use the following variables in the Email Subject and Email Body fields of the template. Data Security automatically replaces the specific values from the risk details before sending the email to the asset owner.

Template Variable	Description
{AdminName}	The Name associated with your admin account.
{CloudAppName}	The cloud app in which Data Security identified the risk.
{FileOwnerName}	The cloud app user who owns the asset identified as at risk.

Use the following procedure to create an email template:

To create a custom email template, go to SettingsWorkflow SettingsEmail TemplatesAdd Template.
In the Edit Email Template page, enter a descriptive Template Name to help administrators understand when to use the template.
(Optional) Enter the Email Subject and Email Body to include in every email notification that uses this template. You can use any of the template variables in either of these fields.
(Optional) Select Include logo in the email footer.
Refer to Configure the Email Alias and Logo for Sending Notifications for details.
Save the template.
You can now use the template to email the file owner.

Assign Incidents to Another Administrator

Monitor Data Security